ALIGNED DOCUMENTATION SYSTEM
• ALIGNED DOCUMENTATION SYSTEM IS BASED ON THE UN LAYOUT KEY.
• UNDER THIS SYSTEM, DIFFERENT FORMS USED IN THE INTERNATIONAL TRADE TRANSACTIONS ARE PRINTED ON PAPER OF THE SAME SIZE & IN SUCH A WAY THAT THE COMMON ITEMS OF INFORMATION ARE GIVEN IN THE SAME RELATIVE SLOTS IN THE SAME PIECE OF PAPER.
• COMMERCIAL DOCUMENTS
– THESE ARE REQUIRED FOR AFFECTING PHYSICAL TRANSFER OF GOODS & THEIR TITLE FROM THE EXPORTER TO THE IMPORTER & THE REALIZATION OF EXPORT PROCEEDS. OUT OF THE 16 COMMERCIAL DOCUMENTS IN THE EXPORT DOCUMENTATION, AS MANY AS 14, HAVE BEEN STANDARDIZED AND ALIGNED TO ONE ANOTHER. THESE ARE PROFORMA INVOICE, COMMERCIAL INVOICE, PACKING LIST, SHIPPING INSTRUCTIONS, INTIMATION FOR INSPECTION, CERTIFICATE OF INSPECTION, INSURANCE DECLARATION, CERTIFICATE OF INSURANCE, MATE’S RECEIPT, B/L, APPLICATION & CERTIFICATE OF ORIGIN, SHIPMENT ADVICE & NEGOTIATION OF DOCUMENTS.
– SHIPPING ORDER & BILL OF EXCHANGE COULD NOT BE BROUGHT UNDER THIS SYSTEM.
• REGULATORY DOCUMENTS
– REGULATORY PRE-SHIPMENT EXPORT DOCUMENTS ARE PRESCRIBED BY DIFFERENT GOVERNMENT DEPARTMENT & BODIES IN ORDER TO COMPLY WITH VARIOUS RULES & REGULATIONS UNDER THE RELEVANT LAWS GOVERNING EXPORT TRADE SUCH AS EXPORT INSPECTION, ETC.
– OUT OF THE NINE REGULATORY DOCUMENTS, FOUR HAVE BEEN STANDARDIZED AND ALIGNED. THESE ARE SHIPPING BILL, EXCHANGE CONTROL DECLARATION (GR FORM), PORT TRUST COPY OF THE SHIPPING BILL FOR PAYMENT OF PORT CHARGES.
• ALIGNED DOCUMENTATION SYSTEM IS BASED ON THE UN LAYOUT KEY.
• UNDER THIS SYSTEM, DIFFERENT FORMS USED IN THE INTERNATIONAL TRADE TRANSACTIONS ARE PRINTED ON PAPER OF THE SAME SIZE & IN SUCH A WAY THAT THE COMMON ITEMS OF INFORMATION ARE GIVEN IN THE SAME RELATIVE SLOTS IN THE SAME PIECE OF PAPER.
• COMMERCIAL DOCUMENTS
– THESE ARE REQUIRED FOR AFFECTING PHYSICAL TRANSFER OF GOODS & THEIR TITLE FROM THE EXPORTER TO THE IMPORTER & THE REALIZATION OF EXPORT PROCEEDS. OUT OF THE 16 COMMERCIAL DOCUMENTS IN THE EXPORT DOCUMENTATION, AS MANY AS 14, HAVE BEEN STANDARDIZED AND ALIGNED TO ONE ANOTHER. THESE ARE PROFORMA INVOICE, COMMERCIAL INVOICE, PACKING LIST, SHIPPING INSTRUCTIONS, INTIMATION FOR INSPECTION, CERTIFICATE OF INSPECTION, INSURANCE DECLARATION, CERTIFICATE OF INSURANCE, MATE’S RECEIPT, B/L, APPLICATION & CERTIFICATE OF ORIGIN, SHIPMENT ADVICE & NEGOTIATION OF DOCUMENTS.
– SHIPPING ORDER & BILL OF EXCHANGE COULD NOT BE BROUGHT UNDER THIS SYSTEM.
• REGULATORY DOCUMENTS
– REGULATORY PRE-SHIPMENT EXPORT DOCUMENTS ARE PRESCRIBED BY DIFFERENT GOVERNMENT DEPARTMENT & BODIES IN ORDER TO COMPLY WITH VARIOUS RULES & REGULATIONS UNDER THE RELEVANT LAWS GOVERNING EXPORT TRADE SUCH AS EXPORT INSPECTION, ETC.
– OUT OF THE NINE REGULATORY DOCUMENTS, FOUR HAVE BEEN STANDARDIZED AND ALIGNED. THESE ARE SHIPPING BILL, EXCHANGE CONTROL DECLARATION (GR FORM), PORT TRUST COPY OF THE SHIPPING BILL FOR PAYMENT OF PORT CHARGES.
